Allocation Policy Stakeholders

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The City of Abbotsford operates and schedules a large number of public indoor and outdoor spaces which are used for many activities – including sport and recreation, culture, community services, and numerous community and private activities. These facilities and spaces are public assets which are costly to plan, construct, maintain and operate. It is vital that the City use proper standards so that important assets are available equitably, and provide a shared benefit for the entire community. The key tool to achieve this will be the Allocation Policy. The Policy governs how City facilities are scheduled for programs, rentals and general community use. The most important benefit of having a Policy is to provide a consistent framework (clear standards and principles) to guide the equitable allocation of facility use in order to maximize use of all publicly funded facilities and spaces.


The City of Abbotsford operates and schedules a large number of public indoor and outdoor spaces which are used for many activities – including sport and recreation, culture, community services, and numerous community and private activities. These facilities and spaces are public assets which are costly to plan, construct, maintain and operate. It is vital that the City use proper standards so that important assets are available equitably, and provide a shared benefit for the entire community. The key tool to achieve this will be the Allocation Policy. The Policy governs how City facilities are scheduled for programs, rentals and general community use. The most important benefit of having a Policy is to provide a consistent framework (clear standards and principles) to guide the equitable allocation of facility use in order to maximize use of all publicly funded facilities and spaces.


  • CLOSED: This survey has concluded.

    About the Project

    The City of Abbotsford is developing an Allocation Policy that will guide how priority and access to municipally operated parks, recreation and culture facilities in the city is determined. Key topics and questions that will inform the development of the new Policy include: 

    • Which types of groups will receive priority access to parks and facility space? 

    • How can the City make the most efficient and effective use of available parks and facility space? 

    • How can allocation processes and practices occur in a manner that is transparent and based on clearly understood rationale? 

    The Policy is scheduled for completion in fall 2021. The new Policy will be informed by a number of research inputs, including public and stakeholder engagement, analysis of existing facility utilization, and a review of trends and leading practices in other communities. 

    The following Draft Policy Statement and Guiding Principles have been developed to provide a basis from which to develop the Policy. 

    Draft Policy Statement

    The City of Abbotsford will allocate facilities to align the right activities with the right spaces that maximize user experience and make the most effective use of available parks, recreation, and culture infrastructure. The City values equitable access by all residents and having fair and transparent processes that promote the greatest public good. Abbotsford facilities are first and foremost for Abbotsford residents.

    Draft Guiding Principles

    • Activity Alignment

    • Equity

    • Accessibility

    • Space Efficiency

    • Clarity

    • Collaboration 

    • Adaptability 

    About this Questionnaire 

    Gathering input from groups that use facilities in Abbotsford is an important aspect of the project. The information collected from this survey will be used along with other engagement and research to inform the Policy as previously noted. Only one response per group is requested and we ask that the group representative completing the questionnaire consider the perspectives of all group members and participants. The deadline to complete the questionnaire is November 10, 2020. These survey results will be taken into consideration as well as best practices and allocation practices that will produce the highest amount of benefit for the community of Abbotsford at large. This survey will take approximately 20 minutes to complete.

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